Sheet 07 · ART-10
Governance meeting agenda
A standing agenda built around decisions rather than status, so the committee's hour is spent on things only the committee can do.
Artifact details
- Format
- Document
- Owner
- AI Program Manager prepares; Director of Technology chairs.
- When it is used
- Distributed five business days before each monthly committee meeting.
- Retention
- Permanent within the program record set.
Contributors: Functional reviewers, Pilot business owners
Downloads
The blank template is a standalone document with every field and its guidance, ready to fill in or print. Printing uses this page’s print stylesheet, which drops the navigation and the download controls.
Required fields
The guidance matters more than the field name. A field labelled “risks” with no guidance gets filled in with “standard AI risks” and the artifact stops being worth reading.
| Field | Guidance | Required |
|---|---|---|
| Decisions required | First, always. Each with a recommendation and the material attached. | Required |
| Escalations | Items needing a decision from someone not in the room. | Required |
| Portfolio status | Exceptions only. Everything green goes in the pre-read. | Required |
| Expiring exceptions | Anything expiring within 45 days. | Required |
| Open actions | Overdue and blocked items with owners named. | Required |
| Emerging items | Five minutes. What is coming that the committee should know about. | Optional |
Worked example
Filled in against the sample record set, so the template can be judged on what a real entry looks like rather than on its headings.
AI Governance Committee — 2026-09-15, 60 minutes
- Chair: Priya Raman, Director of Technology. Material distributed 2026-09-08.
- Decisions required (35 min): (1) PIL-001 scale to all pursuit teams — recommendation: approve with library maintenance as a condition. (2) PIL-003 — recommendation: hold scale until citation accuracy reaches 95%; library cleanup due 2026-09-05. (3) PIL-005 — recommendation: confirm 2026-09-30 vendor checkpoint, retire the evaluation if unmet. (4) AI-assisted content disclosure practice — recommendation: adopt as drafted, which closes EXC-01.
Remaining agenda
- Escalations (5 min): none this cycle.
- Portfolio exceptions (5 min): PIL-002 false-positive rate at 31% against a 20% threshold; scope tightening in progress.
- Expiring exceptions (5 min): EXC-03 expires 2026-09-11, migration on track. EXC-01 expires 2026-09-30, resolved by decision 4 above.
- Open actions (5 min): ACT-043 blocked on vendor since April — Security to set a commitment date or escalate.
- Emerging (5 min): two practice groups have asked about drawing-review capability; nothing in intake yet.
Blank template
The same fields with nothing in them. Print this page, or use the download above to get a standalone file.
Decisions required
First, always. Each with a recommendation and the material attached.
Escalations
Items needing a decision from someone not in the room.
Portfolio status
Exceptions only. Everything green goes in the pre-read.
Expiring exceptions
Anything expiring within 45 days.
Open actions
Overdue and blocked items with owners named.
Emerging itemsoptional
Five minutes. What is coming that the committee should know about.